Hiring for Full-Time Office Manager


HILT is currently seeking a Full-Time Office Manager for our Maui office!

Job Description: The primary responsibilities of this post are to assist the Executive Director and all other departments in maintaining excellent day-to-day administrative and communication procedures and coordination. The Office Manager reports to the Executive Director.

Required Profile:

• Outstanding written and verbal skills

• Well organized self-starter, enthusiastic about taking on challenging new projects as needed, learning new skills and excelling at them

• Comfortable in working in a fast-paced, multi-tasking environment, both individually and as a team player

• Must be computer literate, particularly in MS Office Suite, word processing and spreadsheets.

• Attention to detail required.

• Excellent people skills

• Terrific telephone persona

• Passion for the environment and the land conservation work of the Hawaiian Islands Land Trust

Specific Responsibilities:

• Serve as the administrative assistant to the Executive Director

• Provide additional administrative support to the other departments, particularly Development.

• Donor and database management

• Maintain office operations and procedures

• Maintain office efficiency by planning and implementing general office systems

• Electronic and paper records management including upkeep of manuals and organizational documents

• Keep office supply and merchandise inventory and order supplies when necessary

• Pick up and deliver mail daily and manage mail distribution (open mail, distribute to appropriate departments, etc.)

• Answer and direct incoming phone calls and emails in a friendly manner

• Coordinate Executive Director’s calendar (appointments, meetings, cleaning duties) and the

general office calendar

• Coordinate and register attendees for hikes and other outreach events

• Notify management of office and equipment repairs needed

• Maintain office equipment and relationships with vendors (water company, Xerox, HP printers,

software licenses, etc)

• Other duties as required and approved

Salary:  TBD based on experience. $30,000-$34,000.

Accepting emailed resumes to info@hilt.org.  Please no phone calls.  Please submit your resume by Friday, February 5.